:: Meeting & Banqueet ::

Item	Description	Minimum Guaranteed Guests	Price(nett/person)
Coffee Break	2 Sweet + 2 Salty Snacks	25	Rp. 50.000,-
Gathering	1x Lunch/Dinner Buffet	25	Range from Rp. 85.000,- till Rp. 100.000,-
Meeting Kit	1x Coffee Break + 1x Lunch/Dinner Buffet	25	Rp. 125.000,-
Seminar Kit	2x Coffee Break + 1x Lunch/Dinner Buffet	25	Rp. 165.000,-
Conference Kit	2x Coffee Break + 1x Lunch Buffet + 1x Dinner Buffet	25	Rp. 240.000,-

Standard Equipment	Optional Equipment (Rental)
Cable, Standing and Table Microphone	Additional Flichart(10 Sheets)	Rp. 50.000,- nett/day
Clip-On and Wireless Microphone	29” Television Set	Rp.300.000,- nett/day
Screen	LCD Projector	Rp.300.000,- nett/day
Overhead and Slide Projector	Panaboard	Rp.300.000,- nett/day
Flipchart (10 Sheets)	VCD Player	Rp.100.000,- nett/day
Whiteboard	VHS Player	Rp.100.000,- nett/day
Laser Pointer	Wireless Broadband Internet

Terms of Payment

· A minimum of 50% deposit of the total cost is required upon confirmation and
the balance payment to be settled upon completion of the function.
· Payments can be made through bank transfer, cash basis, credit cards, prepaid or guarantee letter.
· Kindly specify the services that will be guaranteed.
· Reservations with guarantee letters will be payable 14 days upon receiving our invoice,
with a confirmation from our Credit Manager. Late payments will be subjected to a 2% monthly interest.
· Bank transfer :
PT. PEMBANGUNAN GRAHA LESTARI INDAH, BANK NIAGA MEDAN MALL,
A/C: 027-01-03000-009.
· All major credit cards accepted.

Cancellation Policy
· The Hotel will honour banquet reservation upon   receiving confirmation. Any costs incurred by the Hotel   due to late cancellation will be the liability of the client   and payable upon demand, as specified herein below:
- 72 hours prior to the event – 50% of the total F&B   revenue or function room rental
- 48 hours prior to the event – 100% of the total F&B   revenue or function room rental
· The Hotel shall forfeit any deposit paid as liquidated   damages. Deposits are also non-refundable
and non-transferable.

Cut-Off Date
· Upon requests, the Hotel will accept temporary bookings for function rooms. Upon blocking the premises, the client will have 72 hours to confirm the booking.
· In the event, should another client request the same space on a definite basis, the Hotel reserves the rights to automatically release the booking if we do not receive any advice from your goodself.

Food & Beverage
· Menu selections are available upon request, with a   notice of 5 days prior to the event.
· The Hotel will not be held responsible for menu items   added-on impromptu and reserves the rights to make   appropriate menu changes, in order to make proper   accommodations.
· No outside food or beverage for the function’s   consumption may be brought onto the premises. No   food catered by the Hotel may be taken out from the   Hotel’s premises.

Guaranteed Attendance
· The Hotel must be notified, at least 24 hours prior to the event, of the final guest count. Thereafter, the Hotel reserves the rights to confirm the final guest count at its own discretion. The number of guests may be subsequently increased at the quoted per person cost. Should the actual guest count falls below or exceeds the minimum guaranteed attendance as stipulated in the Banquet Confirmation Contract, the minimum charges will still be based on either the actual number of guests attending or the guaranteed number, whatever is greater.
· In the event, should the actual number of guests attending exceeds the guaranteed number, without prior confirmation with the Hotel, the Hotel will not be held responsible for any shortage of food or drinks during the function, even if the Hotel undertakes to provide for the extra covers. Any additional requests will be charged accordingly.

Miscellaneous
· No materials should be posted, nailed, screwed on, or   otherwise attached to the walls, columns, floors or other   parts of the building, furniture or equipment. Anything in   connection therewith necessary or proper for the
function will be at the expense of the client.
· Any disturbance, altercation or offensive behaviours by   the client or his/her guests are the sole responsibility of   the client. Failure to monitor or control the situation may   result in the termination of the event.
· For safety reasons, smoking is strictly prohibited in the   function room. It is imperative that all fire exits are kept   freely accessible at all times. Fire exits or access paths
to emergency exits may not be used as storage areas
for materials or packaging. Sound or lighting cables
must be covered and that the entire area is trip-free.
· The Hotel will not be held responsible for any personal
or property damage(s) to the client or his/her guests   during the period in which the function room is under   contract or use by the client.
· Failure to comply with any of the above policies may   result in the termination of the event without
prior lotice.